Letter Digital Residence Register
Why am I getting a letter?
According to the Basic Registration of Persons Act (Wet Brp), a residence provider must provide all relevant residence data to the municipality when requested by the municipality. The municipality of Leudal has decided to request this data from certain companies by means of the digital residence register. Maintaining the register is therefore an obligation arising from the Brp Act. The municipality also monitors this obligation.
You can read exactly what the college decided in the documents below:
Beleidsregel invoering en handhaving verplicht digitaal verblijfsregister (53 kB)
Designation decree digital residence register art 2.50 (55 kB)
Why this obligation?
- It is very important that the municipality can take note of the relevant residences in the municipality for maintaining the basic registration. From the basic registration all important institutions in the Netherlands get their address data. Persons who (want to) stay longer than three months in the municipality are legally obliged to register in the municipal basic registration. Unfortunately, not everyone does so. In turn, the municipality is legally obliged to keep the basic registration up to date and complete. The supervisor Brp is therefore allowed to investigate individuals and their place of residence. This is all contained in the Brp Act.
- In addition, the municipality wants to be able to immediately communicate to emergency and rescue services how many and which persons are present at a particular location when an incident, emergency or evacuation occurs.
- Finally, the residence register offers the possibility of keeping track of the persons staying even in illegal situations. For example, when staying in a place where it is formally forbidden, but where the persons are granted a departure period. The landlord must keep the residence register during this period.
Specifically, what does that mean for me?
On the day of arrival, enter the data of the persons arriving in the residence register. If these persons have entered their own data before arrival, you only check the ID (you may ask for it for verification but you may not make a copy or photograph of it.) On the day of departure, click on the 'departure' button. The supervisor will check that you are keeping the data correctly.
What should I expect from a surveillance audit?
We think it is very important that everyone gets a good start on keeping the register. During the supervisor's first visit, there is room to ask questions. The supervisor checks on site that all staying persons are in the register and may ask persons to identify themselves for this purpose. Not all companies are visited at the same time. You will receive a letter before you are added to the control group.
If repeated non-compliance is found, a measure may be imposed.
What do you use the data for and does it not violate privacy?
There is a legal basis on which the college may demand "relevant residence data," as referred to in the Brp Act. These serve firstly as a means of keeping the basic registration of persons up to date and complete. Only designated Brp supervisors have access to the residence register. In addition, emergency and emergency services are allowed to view the data if necessary. This is permitted by the AVG. The personal data is otherwise not shared with anyone. The Brp supervisor - just like any other supervisor of the municipality - can signal that there is, for example, overcrowding or conflict with the environmental plan, upon which the municipality can start a targeted investigation into the illegal situation. But no data from the register are provided for this purpose.